When one of the world’s leading technology companies sought to streamline their workplace strategy project process, they turned to spaciv’s Process Optimisation solution. Through our advanced software and expert consulting, they achieved a 4X increase in project speed and halved costs, revolutionising their approach to workplace strategy.
Challenges
With a growing portfolio of office spaces worldwide, this tech giant faced significant inefficiencies in managing workplace strategy projects. Each project involved time-consuming, manual processes, inconsistent data handling, and lengthy approvals, resulting in costly delays. The lack of standardisation in workflows made it difficult to track project progress or quickly adapt to changing needs.
Solution
spaciv partnered with the company to automate and standardise their workplace strategy workflow. Our Process Optimisation solution included:
- Automated Workflow Templates that streamlined project initiation, planning, and reporting.
- Centralised Data Integration to provide a real-time view of all project data, enabling consistent tracking and efficient approvals.
- Customisable Dashboards for monitoring project KPIs and identifying bottlenecks instantly.
Our team worked closely with their workplace strategy managers to align workflows with their business goals, ensuring all employees involved in workplace projects had easy access to a standardised, data-driven approach.
Results
The results were transformative:
- 4X Increase in Project Speed: Standardised processes and automated workflows drastically reduced project timelines, enabling the company to adapt quickly to new workplace needs.
- 50% Cost Reduction: By eliminating redundant tasks and improving data accuracy, the company achieved significant cost savings, allowing for more agile budgeting and resource allocation.
- Enhanced Collaboration and Visibility: With all project data and workflows accessible in one platform, cross-functional teams could collaborate more effectively, driving faster decision-making.
Key Takeaways
- Process Standardisation is Key: Standardising workflows eliminates inefficiencies and improves alignment across teams.
- Data Integration Drives Efficiency: Access to real-time data and analytics allows for smarter, quicker decision-making.
- Automation Reduces Costs: Automating routine tasks cuts down manual work, leading to substantial cost savings.
